PRIVACY POLICY

Effective Date: June 12, 2025
Organization: Honey Bee Scouts
Location: Texas, United States

At Honey Bee Scouts, your privacy matters to us. We are committed to protecting the personal information you share through our website, sign-up forms, donations, and communications. This Privacy Policy outlines how we collect, use, and safeguard your information.

1. Information We Collect

We may collect the following types of personal information:

Contact Information: Name, email address, phone number, mailing address (via forms for volunteers, scouts, or inquiries)
Subscription Information: Email addresses when you sign up for updates or newsletters
Donation Information: Name, amount donated, billing address; payment information is collected securely through our third-party processor (we do not store credit card details)
Volunteer & Scout Applications: Additional information may be collected such as interests, experience, emergency contacts, and availability
Technical Data: IP address, browser type, device information, pages visited (collected through services like Wix Analytics or Google Analytics)

2. How We Use Your Information

We may use your information to:

Communicate updates, newsletters, and event details
Process donations and send tax receipts
Contact you regarding your volunteer role or scout membership
Improve our website and outreach through analytics
Respond to inquiries or requests submitted through our forms

3. How We Share Information

We do not sell or rent your information. We may share limited information with trusted third-party platforms used to operate our organization, including:

Wix: for hosting our website and forms
Google/Outlook: for internal communications and outreach
GoDaddy: for managing our domain and email services
Payment Processors: for secure donation handling (e.g., PayPal, Stripe, or Wix Payments)

All third-party services we use follow strong data protection standards.

4. Your Privacy Rights (Texas Residents)

As a Texas-based organization, we comply with applicable state and federal privacy laws. You have the right to:

Request access to your personal data
Ask for corrections or updates
Request deletion of your information, where applicable
Opt out of future communications at any time

To exercise any of these rights, contact us at admin@honeybeescouts.org.

5. Data Security

We take reasonable precautions to protect your information from unauthorized access, loss, or misuse. While no system is 100% secure, we use secure platforms (e.g., SSL encryption and trusted service providers) to handle your data responsibly.

6. Cookies & Tracking

Our website may use cookies and tracking tools (via Wix or Google Analytics) to improve user experience and understand how visitors interact with our site. You can manage cookie preferences in your browser settings.

7. Children’s Privacy

We do not knowingly collect personal data from children under 13 without verified parental consent. Scout applications must be submitted by a parent or guardian.

8. Policy Updates

We may update this Privacy Policy occasionally to reflect changes in our practices. Updates will be posted on this page with a new effective date.

9. Contact Us

If you have questions about this Privacy Policy or how we handle your information, please contact:

📧 admin@honeybeescouts.org
📍 Honey Bee Scouts – Texas, USA